Comprehensive Plan for the City of Jerome, Idaho
The purpose of this Request for Proposals is to obtain competitive proposals from a qualified planning consultant or team (hereinafter "Consultant"), for the complete update of the existing 2010 Comprehensive Plan for the City of Jerome, Idaho. The Consultant will guide the articulation of a community vision and the update of the City's Comprehensive Plan that will serve as the principal planning tool for decision-makers to guide future development and policy initiatives. Depending on budget, the City is also seeking technical support in updating the City of Jerome zoning ordinances to be consistent with elements of the updated Comprehensive Plan.
Jerome is a city of approximately 12,320 located in south central Idaho and is the county seat. The City strives to balance economic development and business expansion with farming preservation and excellent quality of life for its residents. Jerome has a growing population that is young with a strong Latino influence.
Jerome serves as the core of a growing industrial economy with leading milk and cheese processors, and logistics with manufacturing and food processing. Interstate 84 borders the city limits on the west and south with access to Highway 93 within a few miles to the east making it ideal for transport and access to major metropolitan markets. Jerome is also served by short rail that connects to the Union Pacific freight rail lines.
The downtown core was vibrant at one time but is struggling to find its niche. Twin Falls is a metropolitan area of approximately 50,000 people located 13 miles south of Jerome. Twin Falls has become the destination for provisions and restaurants. Jerome citizens and City government still believe in redeveloping and bringing Jerome’s downtown to life. Downtown can become a place for Jerome citizens to shop, eat, and enjoy the small town feel with their families.
Planning Focus and Approach
Citizen involvement is the cornerstone of the Comprehensive Plan. A successful plan is identified not just with the elected and appointed officials of the City who adopt it, but with the entire community and its residents who help draft it and want to see it followed and maintained. The Jerome Comprehensive Plan should not be considered a static document but rather the result of a continuous process to gather and evaluate information and make informed decisions based upon constantly changing conditions.
It is expected that the plan will help maintain collaborative and respectful relationships within the community and surrounding farmland to establish policies and priorities for coordinated development/redevelopment and potential infrastructure expansion while preserving agricultural land and improving water conservation.
The Comprehensive Plan will have elements that overlap and influence one another and integrates the Latino population to create a complete and integrated view of the community. There shall be sections addressing the vision and goals, economic development, development of quality residential and multi-residential growth, recreational/park area development, institutionalize improved opportunities for routine active transportation, and general improvements for the protection of the quality of life for the City of Jerome residents and businesses.
Scope of Work
The following represents the minimum elements to be considered in the proposal. The Consultant may provide suggestions not identified in this scope of work that would benefit the process or plan. The City is open to new and innovative ideas that will improve the quality of life of its residents and economy that may not be included in the list below.
1. Assume overall project management; create, monitor, and implement project timeline.
2. Review and utilize existing plans and studies relevant to the project and recommend plans for integration of plans where appropriate. Existing plans include but are not limited to:
• City of Jerome Activity Connection Plan
• City of Jerome Master Transportation Plan
• City of Jerome Strategic Plan
3. Develop and implement a public engagement and outreach strategy. This strategy will include COVID-friendly options including community outreach to engage those voices often not heard in these processes across the spectrum of age, income, race, and disability; and possibly field sessions (such as walk audits).
4. Analyze and incorporate relevant data and trends related to population, employment, and housing forecasts and provide an Existing Conditions Assessment.
5. Assessment of the existing built environment.
6. Identification of important needs and projects of citywide and local significance.
7. Identify underbuilt or opportunities where commercial or light industrial redevelopment can occur.
8. Development regulations to implement the Comprehensive Plan.
9. Update future Land Use Map.
10. Develop a city-wide land use plan that includes an analysis of future utility needs, service needs such as police and fire, and resource needs based on future growth estimates.
11. Identify areas suitable for multi-family, neighborhood commercial or ways to increase residential densities where adequate infrastructure exists.
12. Regular presentations to the Planning and Zoning Commission and the City Council.
13. Make recommendations on appropriate changes to the City of Jerome zoning code to make it consistent with the developed land use plan as necessary including Identify any area(s) that may be suitable for Form-based overlay districts.
The City of Jerome has a GIS Analyst. The Consultant will coordinate with our GIS for maps, StoryMaps, and associated data. Project and deliverables shall be as follows:
• Text and report files shall be in Microsoft Word and PDF formats.
• All final reports shall be presented in digital format for archiving and reproduction.
The City of Jerome will evaluate consultant experience, qualifications, and capabilities for developing and implementing a Comprehensive Plan. The desired qualifications are outlined below. Responders are required to submit a written narrative corresponding to each of the following section items:
1. Firm Overview: Provide a brief overview of the firm, including qualifications to execute the contract, company mission, or statement of beliefs.
1. Personal Qualifications: Identification of lead project manager and their contact information.
2. Name, proposed role, hourly rate, anticipated time commitment to the project, and biography of each team member.
3. References: Include a list of at least three municipal clients for which you have conducted comprehensive planning, visioning, community engagement and /or land use analysis.
4. Project Understanding: A summary of the Consultant’s understanding as described in the RFP.
5. Proposal Overview: Provide specific approaches, methods, and assumptions that will be utilized to accomplish each task.
6. Proposed Work Plan and a Schedule: Provide a proposed work plan with a schedule, divided into phases identifying key tasks, milestones, approximate dates, project deliverables, and resource needs.
7. Engagement Plan: Provide an overview of your approach to community engagement including anticipated activities, approach to collaboration with city staff, and efforts to engage populations.
8. Cost Proposal: Cost proposal including a detailed breakdown of cost by task for the requested planning document.
Responses to this RFP will help the City identify the most qualified consultant firm and will be indicative of the level of the firm's commitment. The City will evaluate the qualifications, references, overall fit with the City of Jerome, as well as take into consideration the proposed scope to determine the most qualified firm.
The City of Jerome reserves the right to reject any and all submittals, to compare relative merits of the respective responses, and to choose a firm, which in the opinion of the City, will best serve the interests of the City and its citizens. The selection process will consist of the following phases:
1. City staff will evaluate all submittals. The initial review will determine conformance to submission requirements and whether responses meet minimum criteria established. Review will include the firm's acceptance of RFP terms and completeness of submission.
2. City staff will review the submittals and select the most qualified ones for interviews.
3. Interview of most qualified applicants by staff.
4. City staff will check references given.
5. City Council will identify its preferred firm and authorize City staff to enter into negotiations. Upon completion, a professional services agreement will be presented to the City Council for consideration.
• RFP issued — October 6, 2021
• RFP Submittal Deadline — November 1, 2021
• Review of Submittals — November 4, 2021
• Interviews — November 9-11, 2021
• Contract Approval by City Council — November 16, 2021
• Anticipated Project Start Date —December 2021/January 2022
Responses to the Request for Proposals must be received no later than 4:00 pm on November 1, 2021. Responses received after this deadline will not be considered. Consultants should send five copies along with one digital copy. Mail, email, hand, or special delivery:
City of Jerome
Attention: Ida Clark
Comprehensive Plan RFP
152 East Ave A
Jerome, ID 83338
The criteria that will be used to evaluate the responses are:
1. Qualifications and Experience – 30%
• Firm has the expertise and has performed similar satisfactory work in other municipalities.
• Demonstrated an understanding of the City's requests
• References from current/past clients
2. Methodology/Service Approach- 40%
• Provided a task plan that addresses the scope of work
• Included tasks to be performed throughout different stages of the project
3. Capacity to Perform-20%
• Key personnel assigned to project demonstrated management and technical skills
• Demonstrated understanding of the scope of work
• Ability to dedicate necessary resources to the project
4. Proposed Cost- 10%